[8 Samples] Letter To The Tenant No Pets Allowed

[8 Samples] Letter To The Tenant No Pets Allowed

During the pandemic, one-third of all pet owners adopted animals, and 78% of pet owners consider their animal to be a best friend or even a member of the family. 

Sadly, some people who adopted pets might be residing in a rental that forbids pets.

When a landlord learns a tenant is breaking the terms of the lease by keeping an illegal pet, they issue a notice to the tenant to remove pets. 

In this article, we'll go over what a landlord should do before informing a tenant that they have broken the terms of their lease, explain when a no-pet policy can be relaxed, and offer a free sample of a notice to evict pets.

Can a landlord ask a tenant to take their pet out?

A landlord who prohibits pets might eventually have to deal with a tenant who brings an unapproved pet. A neighbor may complain about a dog that is constantly barking or a cat that comes by at odd hours, leading to a routine interior inspection or drive-by discovery of a pet.

A landlord may want to take action right away if a rental property prohibits pets. This is due to the possibility of a tenant and a pet developing a stronger emotional bond the longer it takes to find and remove an unauthorized pet.

Here are some things a landlord should think about before asking a tenant to give up a pet.

Does the lease expressly forbid animals?

Reviewing the lease's terms and conditions is the first step. The absence of a pet policy should be expressly noted in the lease agreement. 

A clear description of the repercussions of a tenant having an unpermitted pet, such as a fine and subsequent eviction for violating the lease, should also be included in the lease.

A landlord may still ask a tenant to remove a pet if the lease is unclear or does not specify a no-pet rule. However, a renter may be able to claim that a pet is permitted since the contract does not expressly forbid one.

Does the renter really own a pet that is not permitted?

The next step after reviewing the lease is to inquire as to whether the renter really has an unapproved pet. 

For instance, a renter may be hosting a visitor who has a pet, or he or she might be temporarily caring for a pet while a friend or relative is away.

If a renter is falsely accused of owning an unapproved pet, this might cause them to get resentful and move instead of renewing their lease.

When a renter first moves in, one approach to establishing clear expectations is to welcome them. Inform the renter that periodic inspections are carried out every 3-6 months to evaluate the condition of the property and spot any things that need replacement or repair.

A renter may be less inclined to have an unapproved pet if they are aware that their landlord will visit the interior of the house every few months.

Does the renter know that animals are not permitted?

The epidemic sparked what has been dubbed a "fur baby boom," with more people choosing to adopt a pet for the company and more people working from home. 

Even though the prohibition is stated in a lease, there are times when a renter may be genuinely ignorant of the prohibition on pets.

This does not imply that a landlord must let a renter have a pet. But a landlord who has a renter who made a sincere error could choose to reconsider the no-pets rule or maintain the stance that the lease forbids dogs.

Exist any exceptions to the no-pet policy?

Even if a rental property prohibits pets, there are a few situations in which a tenant may be permitted to have a pet. According to The Humane Society, a landlord may be required to provide reasonable accommodations if the animal is a service animal or an emotional support animal (ESA) under the Fair Housing Act.

Assistance animal

A revised set of instructions for landlords who have tenants who ask for an animal as a reasonable accommodation under the Fair Housing Act was recently released by the U.S. Department of Housing and Urban Development (HUD).

An assistance animal is

"Any dog that has been specifically trained to carry out duties or complete tasks for the benefit of a person who is disabled, whether they have a physical, sensory, psychiatric, intellectual, or other mental impairment. 

For the purposes of this definition, other species of animals—whether wild or domestic, trained or untrained—are not considered service animals. A service animal's job or tasks must be specifically related to the person's disability.

Support animal for the soul

According to HUD, an emotional support animal (ESA) may also be referred to as an assistance or support animal. 

An ESA is not specially trained to do work or carry out tasks, unlike a service animal. Instead, for people with emotional, neurological, or cognitive disabilities, an emotional support animal may carry out several tasks, such as:

Stopping impulsive, harmful, or self-harming behavior.

Advising someone with a mental illness to take their medication as prescribed.

giving a severe depressive illness sufferer a cause to live.

Taking a step to soothe a person with PTSD when they are having an anxiety attack.

Date: _________________

Tenant: ____________________________________________

Address: ___________________________________________

City, State, Zip: ______________________________________

Dear ______________________________,

Greetings!

This Notice is being sent to you to let you know that you are in breach of your lease agreement.

Your rental home has an unlawful pet that has been found there. Pets are expressly forbidden under your Lease Agreement's paragraph. The animal has to leave the property right now.

On __________________________ (Date and Time), an inspection of the property will be done to make sure the unauthorised pet has left.

Your refusal to cooperate or abide by this demand could lead to your eviction from the property and additional costs like lawyer and court costs.

We anticipate and appreciate your early assistance in getting the pet out of the way.

Please get in touch with me if you have any queries.

Sincerely,

Landlord signature: ________________________________________________

Landlord name printed: _____________________________________________

Address: _________________________________________________________

City, State, Zip: ____________________________________________________

 

2. Landlord letter to tenant to remove dog

[Your address]

Dear [Name of tenant]

Re: [Property Address]

I'm writing to let you know that, to the best of my knowledge and in violation of our leasing agreement, you are maintaining a [kind of pet] at the aforementioned property.

Therefore, to guarantee that you are no longer in violation of the provisions of your leasing agreement, please make the required arrangements for any pets to be removed from the premises right away.

I want to point out that you did not ask for permission to keep a pet on the property, and I can guarantee that I would not have done so in this case.

Do not hesitate to get in touch with me if you want to talk about this issue further.

I really appreciate your help in this subject and thank you.

Yours sincerely,

[Your Name]

 

3. Letter to tenant regarding pets

[Enter the sender's name here]

[Enter the person's address here]

[Enter the sender's contact information here]

[Insert Date]

To,

[Enter the recipient's name here]

[Enter the recipient's address here]

Sub: to reject a rental application because of a pet

Dear [Name of the person],

I regret to inform you that your request to rent the ABC apartment at MNO has been denied. Since dogs are not permitted in our building and you are renting, we are unable to accommodate you. Regarding pets, we have some rules.

Only small animals, like birds, are permitted inside the structure; unfortunately, your dog doesn't fit these criteria. We deeply regret having to reject the application. Your dog is too big and hairy, and it might also cause problems for the neighbors.

Students are the ones who are most distracted from their studies by dog noise. Perhaps older people also experience fear of it. If you live in a building with a dog, you will also run into issues because you need to let him out occasionally.

Although I can appreciate that dogs are our best friends, they can also be very problematic for some people.

For them to integrate into this society, proper training must be provided. Everyone around you finds it difficult to accept or feel at ease with them. A dog can urinate wherever he wants, and we cannot expect him to clean it up.

It will be difficult for us to find a sweeper who can work inside the building continuously. The benefits and drawbacks of each application should be carefully considered before acceptance.

I'm hoping you'll get it and won't take it personally.

Regards,

[Name]

4. Rejecting a rental application because of a pet letter

[Enter the sender's name here]
[Enter the person's address here]
[Enter the sender's contact information here]

[Insert Date]

To,

[Enter the recipient's name here]
[Enter the recipient's address here]

Sub: to reject a rental application because of a pet

Dear (Write Name of the person),

I regret to notify you that your application for a lease at our flat has been denied (Write details). Because dogs are not permitted in our building yet you are attempting to rent a space there, we are unable to let you do so.

Regarding pets, we have several laws and regulations. Only a few tiny animals, such as birds or bunnies, are permitted within the building; nevertheless, your dog does not comply with our pet policies.

We really regret turning down your rental application. Since your dog is excessively large, it can potentially cause problems for the other building inhabitants.

Large dogs' barking might distract pupils from their studying. Older adults may sometimes experience fear about it. If you live in a building with a dog, you could also have several issues since you often have to let your dog out of the house.

I can see why dogs are considered to be people's closest companions, but they might also cause issues for the neighborhood's other residents. You must provide them the necessary attention while you prepare them to integrate into this culture. Everyone in your immediate vicinity finds them uncomfortable or unable to accept them fully.

A dog may sometimes urinate in many locations, and we cannot rely on him to clean it up. Hiring a sweeper who can stay on duty in the building around the clock might also present issues for us.

We should consider all the advantages and disadvantages that can arise in the future before approving any application for a room in the building.

I'm hoping you'll see the issue and not take it personally.

With respect,

[Enter the sender's name here]

5. Rejecting a rental application because of a pet letter

[Enter the sender's name here]
[Enter the person's address here]
[Enter the sender's contact information here]

[Insert Date]

To,

[Enter the recipient's name here]
[Enter the recipient's address here]

Sub: to reject a rental application because of a pet

Dear (Write Name of the person),

This letter serves as notice that your application for our apartment at (Insert address here) has been denied by our higher authorities. You have a dog with you, and we do not permit dogs in our building, thus we are unable to let you rent a room there.

Regarding pets, we have certain unique guidelines. Only a few tiny animals, like birds, are permitted inside the structure, but your dog is not one of them.

We regret that we have to decline your request for the room. The other residents of the unit may have certain issues as a result of your dog's size, which is excessively large.

The barking of large dogs might distract pupils from their studies. Older adults may sometimes develop a fear of those large dogs. If you wish to live in a building with a dog because you have to take your dog for a walk outside of your house, you may also run into several issues.

Dogs are people's best friends, in my opinion, but the other locals may have major issues as a result.

For them to integrate into modern culture, suitable training must be provided. Everyone who lives around you finds it difficult to accept them or feel at ease with them.

A dog may sometimes soil several locations, and we cannot expect them to clean it up. We can run into issues if we employ a sweeper to clean the facility all day.

Before approving any request for a room in the building, we should consider all potential problems.

I'm hoping you can understand our issue and not take it personally.

With respect,

[Enter the sender's name here]

You may need Real Estate Agent Resignation Letter to the Broke

6. Pet permission letter from the landlord

[Date]

Dear [Housing Authority/Landlord/Apartment Manager]:

I am a [tenant now or seeking to become one] at [address].

Even though you have a "no pets" policy, my [your doctor, psychiatrist, therapist, or counselor] has recommended that I get an assistance animal to help me deal with the functional limitations I encounter that are directly related to my disability, to improve my ability to live independently and to use and enjoy my rental home to its fullest.

I'm asking you to change your "no pets" rule so I'm allowed to have the service animal that my doctor has advised as a reasonable accommodation under the Fair Housing Act.

Please find attached the paperwork from my doctor recommending a support animal to help me deal with my condition. The animal need not be licensed or trained to provide this function for me in compliance with the Fair Housing Act.

Please respond to this accommodation request in writing within ten business days. I appreciate your time and attention, and I eagerly await your response.

Sincerely,

Please sign below. (Your Name)

Read:-  Letter Requesting W-2 From The Employer [Quick Guide]

7. Letter to tenant about an aggressive dog

(Your Name)

(Current Address of Your Apartment, Unit #)

(City, State, Zip Code)

(Date)

(Landlord or Apartment Company's Name)

(Address as Printed on Your Lease)

(City, State, Zip Code)

Sample of a Letter Asking for Permission to Keep a Pet

Re: Can I have a pet in my apartment?

Dear (Name of landlord or manager),

I'm writing to you right now to ask for your approval to adopt (insert animal) into our family. We would want to take every precaution to ensure you that we would be respectful pet owners as current, responsible renters.

We would want to schedule a meeting to go through the requirements you must meet for us to be considered pet owners. We are delighted to address any financial constraints you may have at that time, as well as sign a pet agreement outlining all of your pet ownership-related limitations.

We commit to giving our pets the proper amount of exercise, attention, and care. When we are unable to care for our pet ourselves, we will continue to maintain an apartment clean, examine how our pet interacts with our neighbors, and make sure our pet is given the right care.

We are really excited to bring a (insert pet) into our household and appreciate your openness to talk with us about the possibility. For us to arrange a time to speak, kindly (call/email) at (enter the phone number or email depending on choice for contact) as soon as possible.

Kindly,

(Your Name and Signature)

(Apartment Number)

(Phone or Email Address)

Read: The Best Loan Payoff Letter Sample [Guide]

8. Letter To Tenant That No Pets Are Allowed

[First Name] [Last Name]

[Address]

[City], [State] [Zip Code]

Subject: No Pets Allowed

Dear [First Name]:

This letter is to inform you that having a pet at [Address], [City], [State], [Zip Code] constitutes a breach of the lease agreement. As per the lease, you signed on [Date]:

[... insert provision from leasing agreement prohibiting pets...]

It was determined that you had a [Type of Pet] around [Date]. The terms and conditions of the cited leasing agreement are broken by this.

You must remove the pet right away to stay in compliance with your lease agreement. If you don't comply, you'll face eviction procedures and removal from the property. You can also end up paying court and attorney expenses as a consequence of this.

Contact me if you have any queries or concerns.

Sincerely,

Read: Resignation Letter Due to Bad Behavior of The Boss (21 Samples)

Can a renter be kicked out for keeping an unapproved animal?

A landlord may be allowed to remove a tenant for keeping an unapproved pet if the animal is neither a service animal nor an emotional support animal. 

Depending on the municipal and state landlord-tenant regulations where the property is situated, the eviction procedure may vary, but typically it involves the following steps:

• Send the renter a "Cure or Quit Notice" for breaching the lease by keeping an unapproved pet. The notice demands that the renter either removes the pet to comply with the lease or vacates the property together with the pet.

• A specialized housing court often handles court cases involving evictions. A court will hear the landlord's complaint, give the tenant a chance to comment, and then make a decision about the eviction. If a court grants a landlord's request, the landlord will be given a "Writ of Possession" that certifies the landlord has the right to hold the property.

• A law enforcement agent, such as the local sheriff, is responsible for evicting tenants. After posting a notice and waiting a certain amount of time, the sheriff will physically remove the renter and the pet. By asking for a money judgment, which a collections company would utilize to seize the tenant's bank accounts and salaries until the money judgment is fully paid, a landlord may be able to recover monetary damages from a renter.

Advantages of renting to a pet owner

It might take a long time and money to evict a renter for keeping an unapproved pet. In certain circumstances, a landlord may want to think about letting a renter retain a pet. 

Three websites—The Humane Society, eForms, and LegalTemplates—offer free pet addenda that may be added to a new lease or modified in an existing one. 

A landlord may want to speak with a property management business or real estate attorney before signing a pet addition to learn more about how to make and utilize one.

The following are possible advantages of having a pet-friendly rental:

• increasing rental revenue by charging a monthly pet charge.

• By permitting dogs, you may appeal to a larger group of potential renters.

• Increase lease renewals since it might be difficult to locate pet-friendly residences in certain areas.

• Possessing a dog may make a rental property safer and more secure.

A landlord may want to check with their insurance carrier about any possible liabilities related to the pet before permitting a renter to have (or maintain) one. Additionally, a landlord could want to see the pet, inquire as to whether it has through the necessary vaccines and training, and demand that a tenant get renters insurance with pet liability coverage.