Self-Employment Declaration Letter [7 Samples]

In situations when a person is self-employed or where a former employer or firm no longer exists, a self-declaration letter is often produced to offer documentation of work or income.

This kind of document includes data on a person's job description inside a certain organization, together with information on their income and length of employment.

Nevertheless, a prospective employer has the right to utilize any incorrect or deceptive information found in the letter as evidence against the applicant.

Since they reveal information about a person's position as a self-employed person (and/or source of income), self-declaration letters are also made to apply for visas or win custody of a kid.

A self-declaration letter may be helpful for those who are looking for jobs in a firm after a break since it will notify a possible employer of what you did while you were unemployed.

Depending on where you want to transmit it, a self-declaration may or may not include a "to whom it may concern" heading.

The majority of these letters begin with a "declaration" heading and are often not addressed to a specific person. In a self-declaration letter, however, it is crucial to provide your name, address, and contact details.

How do I write a self-employment declaration letter?

To write an Income Verification Letter for Self Employment, follow these steps:

• You should introduce yourself and describe the statement's goal. It is advised to personalize each letter according to the recipient. For instance, you could negotiate loans with several financial organizations. Try to find the names of the bank executives in charge of finalizing the loan so that you can address your correspondence properly.

• Verify your self-employment status. List the duration of your self-employment along with the industry you operate in.

• Explain your revenue. Try to determine your average income over the last six months since you may not be able to pinpoint the precise amount of money you get each month. To demonstrate how much money you were able to generate recently, you may make mention the contracts and agreements you have executed with other parties.

• Include your contact information since the receiver may wish to confirm any of the things you have supplied. Date and sign the letter. This document typically has a validity period of one to two months. Keep in mind that you must update the letter if your financial condition significantly changes, such as if you cease earning as much as you did in the past.

• To reassure the receiver of your capacity to handle the bills, pay for your journey, or repay the loan, be sure to provide proof of your steady income. You may include copies of your most recent tax return, bank records, and contracts you've just signed that include a payment plan.

1. Self-declaration letter sample format

[Company Letterhead]

[Name of proprietor/ business holder]

[Address of proprietor]

[Phone Number]

[Email]

[Business Name]

[Business Address]

[Date]

[Name of Requestor]

[Address of Requestor]

RE: Letter of Self-Employment Verification

In answer to your inquiry, [Name of Business Holder], the only proprietor of [Name of Business venture], is sending this letter. Please take this as proof of my employment.

I've been operating the company for just a little bit more than [Number of years/months] and throughout that time I've dealt with just about [market share/number of customers].

With a profit margin of [Profit margin] and a gross income of [Amount of annual revenue], I make [Net profit] annually.

I've given supporting data, including balance sheets and bank statements, as evidence of the material in this letter. My tax returns from the previous three years are also included.

[Phone number] is how to reach me. Do not be reluctant to make contact.

Sincerely,

[Signature]

[Name of proprietor]

2. Self-declaration letter format for company

[Date]

Concerning Income Verification (Self-Employed)

To Whom It May Concern,

I am Jenna Michaels, and I am writing to certify that I am the Proprietor and CEO of the Fabric Kingdom, scheduled to open in 2025. I am the only owner of the business. Typically, we provide fashion firms in Atlanta and other Georgia cities with wholesale materials.

My whole income over the last year was $98,000. According to the accompanying financial papers and the tax preparer for my business, I make an average of $80,000 each year.

In case you need any further information, do get in touch with me at [email protected].

Sincerely,

Name}

3. Self-employed letter for bank

To whom it may concern,

This document confirms that ABC IT Offices has been owned by Paula Williams (ID number 1234567) since September 21, 2015. She is the only owner of the business.

IT and fields that are connected to IT are the company's major business.

Mrs Williams earned $82,000 in total in 2022. Mrs Williams earned $86,000 in total in 2018.

Mrs Williams' total income for the year is $67,000.

Please feel free to call me at 000-000-000 if you need any more help or information.

Sincerely,

Accountant [Namr]

ABC IT Offices

[Signature]

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4. Self-declaration letter for documents

Dear [Name]

This letter serves as confirmation that I, Heather Graham, worked a total of 40 hours per week as a secretary for Connecticut Mansions from September 2011 to October 2022.

I, therefore, announce my affiliation with Connecticut Mansions via this self-declaration letter as the firm is no longer in operation (having shut down due to bankruptcy in October 2021) and will not be available for comment.

When I was a secretary for Connecticut Mansions, my responsibilities included managing mail, the phone system, and other day-to-day responsibilities for the real estate office. The provision of administrative assistance to the company's leaders was one of my main job responsibilities. Particular tasks included:

• handled appointments and schedules

• managed visitors and phone calls

• organized lectures and gatherings

• supervised travel and lodging duties

I hereby certify that the information I have supplied is accurate and that I am fully qualified to do the activities specified here.

You may get in touch with Mr. George Mason, who served as my supervisor at Connecticut Mansions, at (000) 854-9565, and he can personally vouch for me if you feel the need to confirm this information.

Sincerely

Related: [Sample] Letter to the Patient Regarding Balance

5. Self-employment letter sample for immigration

RE: About Self-employment Verification

Dear [Name]

To obtain a loan application from Fairness Microfinance, I, Matt Ritchie, the owner of Ritchie Auto Motors, am submitting this letter to them to certify my income.

I've been running the company for ten years, during which time I've provided service to 10,000 grateful clients. I own a 30% market share, making me the top car dealer in Dallas.

With the assistance of 20 people, I manage the company endeavour, which results in a payroll of $1,500,000. Our sales last year alone totalled over $9,000 000. For the last five years, we have been able to sustain our gross income.

I've included copies of the previous three years' worth of tax returns, bank statements, and paychecks.

If you have any questions, please don't hesitate to contact me at (+444) 777 291.

Regards,

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6. Sample letter to immigration officer for a tourist visa

Hello, Sir

I'd want to let you know that I own and operate a small company with annual revenue (mention the annual profits). I wish to visit your nation to grow my company. However, there are higher chances for my success, and I'm certain I can help your nation far more by creating jobs for the citizens and paying taxes. 

Therefore, I kindly ask that you take my request for a business visa into account. You will have my gratitude.

Sincere thanks

[Name]

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7. Letter of Self Employment for Visa Application

Subject: Visa application

Hello, Sir

I, Mr John Daniel, a citizen of the United States who resides in White Bridge Jordan Lake, Chicago, now declare that I have been operating my import and export firm for fifteen years. I am Replay Management PVT CO's owner. 

I've provided copies and the originals of the supporting documentation needed to apply for a Thai visa. I have to go to Thailand often for work, therefore I'm unsure whether I should file for several Thai Non-B visas. how I may avoid having to wait each time I come to have my visa stamped.

You may see my company's bank statement, the requirements, and the number of workers I have employed and who report to me here. Along with my letter, I've included my NIC, passport, and other relevant information and paperwork. I ask that you give me a multiple-entry Thai non-immigrant visa. 

Please don't hesitate to get in touch with me if you require any further information or specifics on my visa.

I'm looking forward to your response shortly.

Sincere regards,

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Conclusion

Always tell the truth in your verification letter, and make sure all the information is accurate. You are in charge of maintaining your integrity even though you have the freedom to write the letter yourself (unlike employed people who must obtain one from their employer). Don't make up or embellish numbers.

As was already mentioned, depending on the reader's needs and what they are looking for in the letter, it may be used for a variety of purposes. Always get their approval before including any kind of information, then give them all the pertinent information.

It only makes sense that the person doing business with you would want proof when you claim something about your financial situation. Don't forget to include enough supporting documentation, such as tax return forms, bank receipts, registration certificates, licences, etc.

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