[5 Samples] Termination Letter To Employee for Different Reasons

[5 Samples] Termination Letter To Employee for Different Reasons

A termination letter informs an employee that he or she has been fired, outlines the next procedures to follow, and details the benefits or compensation that they are entitled to. 

Letters of termination, contract termination letters, letters of separation, and notices of employment termination are all terms used to describe termination letters.

Check out the resources below if you're having problems keeping staff due to the Coronavirus outbreak.

 

Why do you need a termination letter?

1. When terminating an employee, a termination letter is a required document.
2. The reason for termination is included in the termination letter, allowing the employee to understand why he or she was fired.
3. It serves as evidence of why the person was fired, and it causes the fired employee to reconsider his or her legal options.
4. It contains information on the employee's last day of work as well as other procedures that must be completed prior to the contract being terminated.
5. Even if the employee has made a mistake, issuing a termination letter is a courteous method to fire them.

1. Immediate termination letter to employee for misconduct

To
Name of the Employee
Identification of the employee

Designation

Department.

Mr./Ms. (Name),

This letter is to inform you that you will be immediately dismissed from the company's services.

Because of your misbehaviour with your senior officer, you have been terminated; management will not allow such behaviour from workers.
Please turn the company's assets on to HR.

Following the seizure of firm assets, your delayed salary will be handled next month.

If you require any further information, please contact HR.

For the name of the business,
Signatory Appointed.

You may need a Letter For Early Termination Of Federal Probation

2. Sample termination letter to employee

Dear (Name),

This is to inform you that you will be terminated from the company's services with immediate effect.

Due to various your misbehaviour with the superior officer, you have been sacked; management will not allow such behaviour from workers.

Please turn over the company's assets to the Human Resources department. Following the recovery of corporate properties, your delayed salary will be handled the following month.

If you require any further information, please contact the HR department.

For the business name,
Signatory with authority.

Read:— Settlement Offer Rejection Letter Sample (Guide)

3. Sample termination letter for cause

Jonny, Greetings!

This letter documents the discussion that took place at today's termination meeting, which included you, your manager, Henry, our HR assistant, Caroline, and me, the HR director. The goal of this letter is to inform you that your employment with Citizens Family Insurance Center has come to an end.

Any employee who lies or offers misleading information to our firm during the hiring and selection process will have their job terminated, which is a long-standing corporate policy that is critical to our success. Despite the fact that you have been with us for several weeks, we just discovered the proof of your lie this week.

When your college could not verify your stated degree, we learned that you tricked us about your graduate degree, which you never finished. You also left out information concerning your felony theft conviction. Because your profession is in finance, you would have had easy access to money, this was a crucial issue for us to discover through our thorough background investigation.

Your earned PTO will be paid out of your last paycheck*, which will be mailed to you on your usual payday. We'd rather you didn't show up, so we're cutting and mailing the check ahead of schedule so it arrives on Friday.

Upon termination, we will send you a separate benefits status letter outlining the status of your benefits. You are not eligible for continued group health coverage since our health benefits are given to workers on their 90th day of employment.

You gave us your security swipe card, office keys, and company-owned laptop at the termination meeting, so all business equipment is accounted for.

We ask that you update your contact information with the employer so that we can offer you with future information, such as your W-2 form.

Regards,

Read:— How to Write a Scholarship Thank You Letter (3 Samples)

4. Sample termination letter on disciplinary grounds

Mr./Ms. [name of employee]

We regret to notify you that your employment with us will be terminated effective immediately. We came to this conclusion after following all of the company's disciplinary procedures to the letter. Because you [repeatedly violated our anti-harassment policy], this action was made necessary.

All of the regulations that govern our business are crucial. Failure to follow our employment conditions and rules puts our firm and your coworkers at danger. We owe it to ourselves to act responsibly.

All benefits linked with your job will be terminated after you have been terminated. Please return to the Human Resources office until [date] [indicate all property that must be returned: corporate car, computer, etc.

Please keep in mind that our confidentiality policy applies to you. Any information about our customers, firm, partners, or other parties that you obtain in the course of your job must not be shared with anyone else. 

This data must be removed from all of your personal devices as well. Furthermore, as part of your job contract, you agreed to a [example: non-solicitation agreement]. This ties you up until a certain date.

Until the date of termination, you are entitled to your salary. You have the right to [any additional compensation or payment or benefit information
This is not a reversible decision. Please take the time to go over our disciplinary action policy. 

The Human Resources department is available to you for up to [three] working days following your final day of employment if you require copies of any documents related to the procedure. 

Keep in mind that if a reference is requested, the firm has the authority to decline.

Truly ours,

Read:— FMLA Exhausted Letter to Employee

5. Without cause, a standard termination letter

Greetings, Mr. (Name)

This letter serves as notice that your employment with The Internet Company will come to an end on October 29, 2022. This decision is irreversible.

Today you will receive your final salary for the month, as well as recompense for any unpaid leave. You will receive a $4,000 severance payout once you have completed and submitted the accompanying release of claims agreement.

Your medical coverage will be extended for another 70 days.

Before the end of the day, please return the business laptop, swipe card, and mobile phone.

Also, remember that you signed a non-disclosure agreement. Please have a look at the attachment.

Please call Anney at 7678002 if you have any queries concerning your pay, perks, business property, or policies you've signed.

Yours,

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Termination letter to Employee for absconding