Passport File Closing Letter Format [2023]

Your queries regarding passport file closing letter format are answered in this blog.

This article provides 2 passport files in close application formats, you may modify it to meet your requirements as it is made as an example.

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EXAMPLE 1: Passport File Closing Letter Format.

From,

_____________ Address

_____________ PIN & State.

To,

The Registrar Officer,

Passport Office Address.

Date: 9th September, 2022.

Subject: Passport file closure letter.

Respected Sir,

This is to humbly notify you that my name is Anita Sharma, and I applied for a new passport with the number HR900. 

Due to inaccuracies in the information provided [describe your own problems].

Please close my passport application as soon as possible and acknowledge receipt of the same. I'd be grateful if you could help me out. 

Please treat this mail as legitimate, and if you have any questions, please call me at +916009866312.

Thank you!

Regards, 

Name: Nampui Lungthluka

Signature: __________

Contact Number: __________.

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EXAMPLE 2: Application format for closing passport file.

From,

Name & address.

Dated : 10th September, 2022.

Subject: Passport application No MD0700 File Closure Letter.

Dear Applicant,

Please see Shri Amit Kumar's passport application pending in this office, as well as our following correspondence, including the Show Cause Notice dated September 6, 2022, and the file closing notification.

Your file has been closed due to a lack of response from you to date, and a suitable notification has been posted on the website www.passportindia.gov.in under the section irack Status against your file number.

You may, however, apply for a new passport at any time at a Passport Seva Kendra near your current address with all needed papers and fees, but you will need to reference the prior file number in the proper areas on the applicable forms.

Yours Sincerely,

For Regional Passport Office, Mumbai.

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